SharePoint 2016

SharePoint 2016 is Microsoft's document management and collaboration tool with a software-as-a-service strategy at its core. Like SharePoint 2013, the product is offered in the cloud as part of the Office 365 suite and is known as SharePoint Online; the on-premises version is known as SharePoint Server 2016.

With this version of SharePoint, Microsoft has restricted the offering to be more of a traditional document management tool and migrated other collaboration, social media and enterprise search to the wider Office 365 offering.

Access services

Users can support Office 365 apps or download Excel features to pivot Access tables. Microsoft also improved related item control where users can add new items.

Compliance features

The In-Place Hold Policy Center and the Compliance Center enable administrators to build policies and apply them against their SharePoint environment. The updated features allow users to delete documents from their OneDrive for Business sites.

Document library accessibility

Users can use landmarks for a page to make it easier to navigate, keyboard shortcuts for document tasks, announcements for upload progress, improved callout readings and updates to the help documentation.

Expanded filenames

Support for file names with special characters, leading with dots, and longer than 128 characters will no longer be blocked.


With advancements in hybrid options, there is better integration with Office 365 tools. Users are able to use Office 365 services like Delve, Sway and Office Graph with SharePoint 2013 as well.

Large file support

Users can now exceed the previous 2 GB limit for files. Though there's no real limit, Microsoft recommends a 10 GB maximum.


Administrators can now install only the roles they want on SharePoint servers.

Mobile experience

Touch-friendly mobile interface. Users can also switch from mobile view to PC view.

Open document format (ODF)

This enables users to create files in a document library and save files in ODF to later edit with a program of the user's choosing.

Project server

Project managers can request resources from other resource managers and use a heat map functionality to see where resources spend time. They can also create multiple timelines. Project server also has improved backup and restoration capabilities.

SharePoint business intelligence

Users have added access to business intelligence including Power Pivot Gallery, scheduled data research, workbooks as a data source, Power Pivot management dashboard, Power Views reports, Power View subscriptions and report alerts.

Improvements to sharing features

Users can see who is sharing a folder and can invite and approve or deny access requests easily.

Sites page pinning

Users can pin sites to follow them on premises and through Office 365.

Improved ability to identify and search for sensitive content.

New controls for OneDrive for Business.